The following is a case study of a wireless session tracking solution implemented by a partnership between EventReady/TMI and TechNeat.

The Challenge

A particular conference was holding 300 educational sessions across 50 different rooms. Event management needed a cost-effective solution that would allow them to track the attendance of these education sessions and provide real-time reporting for onsite CEU certificate printing. Since the reports needed to be in real-time, the traditional method of session tracking, where attendees are scanned at the door of each session and the data is uploaded after the event, was not a viable solution.

One proposed alternative was to attach scanners to laptops with internet connections. This system could instantly send session attendance information to an online database for immediate attendee credit and certificate printing. However, this was not an effective solution as equipment rentals, multiple internet connections, and the need for additional staff made the system far too expensive to implement.

The Solution

EventReady/TMI combined their CEU tracking system and real-time reporting software with TechNeat's SwiftScan® wireless device. The SwiftScan® is a compact barcode scanner that easily fits into the palm of your hand. Based on the BlackBerry platform, the device is reliable, intuitive and easy to use. This solution benefited the client by:

• Reducing equipment and internet costs by 70%
• Providing a reliable and real-time data collection system
• Streamlining the tracking and reporting process by eliminating the need to separately upload and download data

In this case, the implementation of a wireless solution succeeded in fulfilling the specific requirements of the event while also reducing their overall costs.